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Transfer of Official Duty Station

The following forms and information are needed for your transfer of duty station. Please complete and return the appropriate forms as indicated, to the Financial Management Section (FNM), State Office.

Transfer Allowances and Related Requirements Information. (NRCS-FMD-38)
The NRCS Human Resources Management Division site containing documents which explain allowable expenses for your change of official station. It is recommended that you become familiar with transfer allowances and related requirements in order to support your claims for reimbursement.

WebTCAS Time Charges for Transferring Employees
This document lists appropriate time charges for common transfer activities.

These documents require Adobe Acrobat and should be downloaded to your workstation prior to use. (Right click the link, then select "Save Target As...").

Adobe Acrobat Document Real Estate Transfer Disclosure Statement If you elect to use the relocation services, complete the form and return to the State Office. The relocation company will not provide services until receipt of a completed disclosure statement.

Adobe Acrobat Document AD-424 Employee Application for Reimbursement of Expenses Incurred Upon Sale or Purchase (or both) of Residence upon Change of Official Station This form is used to support your claim for real estate expenses. This form should not be submitted until your actual real estate expenses have been incurred and a claim prepared on Form AD-616R, Travel Voucher.

Adobe Acrobat Document AD-569 Expense Record for Temporary Quarters

Adobe Acrobat Document AD-616R Travel Voucher (Relocation)

Adobe Acrobat Document AD-1000 Claim for Relocation Income Tax Allowance for the Year _____ (Attachment to Form AD–616R)
Adobe Acrobat Document Instructions for AD-1000 (by Oklahoma FNM staff)
Adobe Acrobat Document Instructions for AD-616R for RIT (by Oklahoma FNM staff)

Adobe Acrobat Document Relocation Income Tax (RIT) Allowance Summary

Adobe Acrobat Document AD-349 Employee Address

Adobe Acrobat Document SF-1199A Direct Deposit Sign Up Form (with instructions) If you choose to have your salary electronically transferred to your bank account, complete the Direct Deposit form and return it to the State Office. Direct Deposit saves NRCS money, and we encourage you to consider it.

Adobe Acrobat Document Relocation Services: Making Your Move with NRCS

Adobe Acrobat Document Legal Authority for Home Marketing Incentive USDA Home Marketing Incentive program offers eligible employees an award of 2% of the selling price of their home, not to exceed $5,000.

Adobe Acrobat Document Employee Guide - Shipping your Household Goods

Adobe Acrobat Document Lodging & M&IE Options Househunting Trip - Complete and return to FNM Section of State Office, Temporary Quarters - Complete and return to FNM Section of State Office

Adobe Acrobat Document NRCS-FNM38A Service Agreement Relocation expenses incurred prior to signing the service agreement will not be reimbursed.

Adobe Acrobat Document NRCS-FNM38B Transfer Questionnaire

Adobe Acrobat Document NRCS-FNM38O Addendum To Service Agreement Real Estate Transaction Questions

The following five signed and completed forms must be returned to Financial Management in order to process your travel authorization:
1. NRCS-FNM38A, Service Agreement
2. NRCS-FNM38b, Transfer Questionnaire
3. NRCS-FNM38O, Addendum To Service Agreement Real Estate Transaction Questions
4. Options for Househunting Trip
5. Options for Temporary Quarters

Original documents are required for transfer files.
If time is a factor, you may fax these documents to Financial Management Section, 405-742-1129, and mail the originals to the Financial Management Section (FNM), State Office.

Savings bond forms for Series EE and Series I are available upon request from the Human Resources section at (405) 742-1212.

Contact: Cassandra L. Sites, Financial Management Section, 405-742-1219

USDA eForms Site (USDA eAuthentication User ID and Password required)

GSA Forms Site

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This Web page was last updated on Oct 31, 2007 08:36 CT